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HKUST Short-term Study Abroad Allowance (2018/19 Academic Year)

The HKUST Short-term Study Abroad Allowance supports participation in a program listed under Summer Study Abroad Opportunities, Summer Language Abroad Opportunities and Winter Study Abroad Opportunities.

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1.1 Amount

HK$ 6,000 (All destinations)

1.2 Eligibility

Program Eligibility

For programs listed under the following categories. Programs must last three weeks (21 days) or longer counting from the arrival day to the departure day (both days inclusive) as specified by the host institution and with substantive teaching and learning elements.

If the activity is not organized by HKUST, the host institution must be an education institution/body recognized in Hong Kong or in the home country. Internships and volunteer work are not eligible programs.

Student Eligibility

All HKUST undergraduate students (local and non-local)
Minimum CGA 2.3 (including the most recent completed term)
Students can receive only one award either from this scheme or the HKUST Study Abroad Sponsorship (previously known as the HKUST Exchange Sponsorship) throughout their studies at HKUST
Students must successfully complete the program within the academic year
This is a limited funding. Should there be more applications than the available funding, priority will be given to students in their final years who have not participated and will not be participating in study abroad/exchange programs nominated by HKUST.

1.3 Procedures

Register your program on MyStudyAbroad

HKUST needs to first have record of your intended program of study
Register your program by completing the Study Abroad Program Registration
Office of Global Learning will review your registration. Once approved, you will receive a confirmation via the system

Submit an application on MyStudyAbroad

After you receive the system confirmation regarding your program registration, you can proceed to apply for the Allowance
Note that your application must be submitted prior to the start of the study abroad program.

Receive and accept your offer on MyStudyAbroad

You will receive an email from MyStudyAbroad when your application results are available
Please login to MyStudyAbroad to commit to the Allowance offer before the deadline

After program completion

Upload the transcript, certificate, or other proof of program completion to MyStudyAbroad
Submit the study abroad report and feedback survey
Check that the correct bank account details are recorded in your SIS account

1.4 Timeline

As funding is limited, applicants are considered while funding is available. Students are advised to apply early.

Application Round	Program Registration deadline	Allowance application deadline	Allowance application announced by
Round 1 (Programs in Winter 2018)	14 Dec 2018	26 Dec 2018	8 Jan 2019
Round 2 (Programs in Summer 2019)	14 Feb 2019	28 Feb 2019	15 Apr 2019
Round 3 (Programs in Summer 2019)	14 Apr 2019	30 Apr 2019	14 Jun 2019

1.5 Award Disbursement

Awards will be disbursed after the University verifies your completion of the program. This requires students to submit 1) transcript (in the case where the host institution does not issue transcripts, other proof of program completion issued by the host institution can be accepted); and 2) study abroad report.
The award sum is normally credited to students' bank accounts 6-8 weeks after verification of program completion.

1.6 Terms of the Allowance

Students receiving assistance under this scheme may receive funding support from other sources (such as the SSE or SSEBR) to cover expenses in connection with the same study abroad program. However, the amount of funding from all sources combined must not exceed the total program cost.
The safety of students is of utmost priority. For this reason, students should not participate in programs that take place at locations that are deemed to be of high risk (health and/or security). Such programs will also not be funded by the University. In determining the risks associated to a program location, the University will take reference from the HKSAR Government Outbound Travel Alert (OTA) System, alerts/notices issued by the HKSAR Department of Health, information provided by International SOS, as well as travel advisories issued by other countries.
Once students are awarded the Allowance, they are obliged to attend any activities connected to the award before or after the period of participation in the program.
Students are expected to complete the study abroad program, having taken a normal course load and with all courses passed, and not leaving the program before the official program end date.
The University reserves the right to terminate and/or claim repayment of the disbursed award should the student violate HKUST or host institution regulations, or provide false or incomplete information on the application, or if any of the above are vioated.

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